What is CIP?

Cataloguing CIP is a service offered by the Kenya National Library Service under the National Library Division (NLD) to publishers, for print materials published in Kenya before they are published. CIP covers a wide range of topics and audiences, printed publications as well as other media and encompasses a large array of Kenyan publishers (trade, government, individuals, universities, associations, Non-Governmental Organizations (NGOs) and institutions among others). The purpose of Cataloguing in Publication (CIP) program is to serve the nation's libraries by cataloguing books ahead of publication. The use of CIP before a publication is produced or printed provides timely advance cataloguing data to libraries and offers additional promotional exposure for the publications of Kenyan Publishers.

A catalogue record for books published in Kenya and which carry the knls-assigned ISBN will be created and given to the publisher before the book is published.

The CIP entry is derived from information supplied by publishers. A catalogue record for each title will be created. This record includes the author, title, publisher, date of publication, price (if available) and the International Standard Book Number (ISBN). The Dewey Decimal Classification (DDC) numbers are also provided to facilitate access, retrieval and use. The record will be arranged according to internationally established standards, which make it possible to distribute information about publications throughout the world.

Commercial publishers, institutions, government or statutory boards, and self-publishers, who have applied for ISBN numbers, are invited to participate in the CIP Programme.

Scope and Eligibility Criteria for CIP

The CIP Programme covers publications published by commercial publishers, institutions and organizations or individuals in Kenya.

Publications that are included in the CIP Programme

· Books on all subjects, for all age groups, that are published in Kenya and which carry the NLD- assigned ISBN(International Standard Book Number).

· Exhibition catalogues and art books;

· Monographic series / Multi-volume publications.

To be eligible for CIP, the following criteria must be met:

1.       The publisher has a Kenyan address.

2.       The publication is not yet printed/produced. (or its being reprinted)

3.       The publication should have an expected distribution of 100 copies within the first six months, whether it is a print or an e-publication.

4.       The publication is intended for public distribution.

Exclusions from CIP

The issuance of CIP excludes:

  1. Books that do not bear the imprint of a Kenyan Publisher on the title page
  2. Books that do not carry the NLD assigned ISBN
  3. websites, blogs, wikis
  4. materials which the author/publisher has no copyright
  5. publications published by a non-Kenyan publisher, even if they are printed or distributed in Kenya

6.       Prospectus

7.       Expendable educational material such as textbooks, workbooks, tests sheets or photocopy masters

  1. publications published by a non-Kenyan publisher, even if they are written by a Kenyan
  2. Serials, i.e., periodicals, annuals and other works which are regularly issued under the same title
  3. school material at the elementary and secondary levels (student texts as well as teachers' resources and all ancillary material), including readers
  4. wall charts and posters
  5. Maps and atlases
  6. Braille
  7. periodical/serial publications, as well as loose-leaf publications which are intended to be updated
  8. publications intended for a limited or circumscribed distribution (family members, friends, group members or participants at an event, conference or seminar, or clients of a company)
  9. musical sound recordings

17.   Dictionaries and Encyclopedia

18.   Course specific material

  1. Sheet music scores and sheet music

20.   CD-ROMs and other computer discs, computer software, etc.

  1. electronic versions of material previously published in print or other format
  2. ephemeral publications, such as leaflets, calendars, diaries, trade catalogues, phone books, game books, colouring books, crossword books, blank books
  3. Audio and video productions
  4. Microforms

How to apply for CIP

Publishers are required to complete the appropriate CIP Application form to obtain CIP cataloguing for their forthcoming publication. It is important that publishers submit an accurate representation and the complete CIP request should:

  • Include all mandatory information requested on the form, and additional material (e.g. title page, introduction, cover) as needed for completion of cataloguing.
  • Allow for 10 working days for completion of cataloguing (not including weekends and statutory holidays).

Benefits of the CIP Programme

The Cataloguing in Publication (CIP) program helps publishers to promote new books even before they are published by providing booksellers, wholesalers and librarians with advance information they can use to select and purchase new books. CIP records appear in the Kenya National Bibliography (KNB) and provide publicity for forthcoming books both locally and internationally.

Obtaining CIP data for a publication does not create delays in publishing schedules so long as the National Library Division (NLD) receives full information as far in advance of publication as possible.

The CIP record is also printed in the publication and can be used by libraries for cataloguing new acquisitions

The CIP catalogue record is a brief description of a publication based on internationally-established library standards. It includes information (such as author(s), title, series title, subject headings, International Standard Book Number (ISBN) and classification numbers) that is used by book buyers, readers and researchers to identify and locate publications. Standardized descriptive information makes it possible to distribute information about publications throughout the world.

Co-published works

In the case of co-published works, the steps below should be followed;

  • Where work is being published by two or more Kenyan publishers, one of the publishers, usually the one with primary responsibility for production should apply for CIP data to the National Library Division (NLD) of knls. Inform the NLD office that the work is being co-published, by whom and if an additional ISBN for the other publisher(s) will appear in the publication.
  • If a publication is being issued simultaneously by a Kenyan and a foreign publisher, each publisher should apply within its own country for CIP data. In these cases, both the Kenyan and foreign sets of CIP data must be printed in the work.

Where is the CIP data printed?

The CIP data must always be printed in the publication. Print the CIP data on the back of the title page, either as a typeset version or as a full or reduced-size photo facsimile. The data elements, however, must be printed completely, without any alterations to sequence, punctuation, capitalization or spacing. The punctuation or capitalization may sometimes seem peculiar but it is prescribed by standards that permit the catalogue record to be understood internationally.


Pre-publication changes

Publishers are requested to immediately notify the National Library Department (NLD) via email at This email address is being protected from spambots. You need JavaScript enabled to view it.if they make any changes before publishing the book that involve the original information they had submitted. This ensures that the CIP records made available to booksellers, wholesalers and libraries are correct and up-to-date.



Completed forms and enquiries can be addressed to:

National Library Division

Kenya National Library Service

P. O. Box 30573 – 00100 Nairobi, Kenya

Community Area opp NHIF Building

Tel: 020 2725550/ 2158360

Fax: 020 2721749

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